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Cannabis Industry

A Quick Start Guide to Metrc for Marijuana Dispensaries in Oklahoma

As a licensed marijuana dispensary owner in Oklahoma, you probably have questions or concerns about getting started with Metrc, the state’s recently chosen cannabis traceability system. OMMA announced a contract with America’s largest cannabis seed-to-sale tracking company, Metrc in September 2020 and expects that the new system, once implemented, will help protect patients and dispensaries from cannabis that may not meet quality or safety standards.

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As a licensed marijuana dispensary owner in Oklahoma, you probably have questions or concerns about getting started with Metrc, the state’s recently chosen cannabis traceability system. OMMA announced a contract with America’s largest cannabis seed-to-sale tracking company, Metrc in September 2020 and expects that the new system, once implemented, will help protect patients and dispensaries from cannabis that may not meet quality or safety standards.

As per Metrc’s website, it is currently working with the Oklahoma Medical Marijuana Authority to implement its system as soon as possible. More information will be made available soon – including system access, training classes, a beginning inventory guide for industry, a lab testing guide, and an Oklahoma-specific supplemental guide. As a Metrc-validated, fully-integrated cannabis retail software provider, Cova has helped hundreds of dispensary owners all over the country successfully integrate with Metrc. We will draw upon our unparalleled experience to help our OK marijuana dispensary clients with all their needs and queries.

To help you better understand what’s required to get you up, running, and compliant as quickly as possible, we’ve put together this quick start guide along with answers to the most common FAQs you may have as an Oklahoma medical dispensary operator.

Oklahoma marijuana dispensary pos and Metrc Quick Start Guide

To get started with Metrc after you’ve submitted your Oklahoma cannabis dispensary license application or if you are already a marijuana dispensary owner, you will need to:

  • Register for and complete the required Metrc account manager training once Metrc starts providing it for Oklahoma dispensaries, and complete the test.
  • Upon completion of the test, a vendor API (Application Programming Interface) key for the sandbox will be generated.
  • Send your API key and license number to your marijuana POS provider.
  • Request a unique identifier tag (UID) from Metrc for any inventory that has not already been tagged by the cultivator or processor.
  • Apply the UID tags to your inventory. UIDs cannot be reused.
  • Log into Metrc to confirm tag assignments and set up all products.
  • Log into your dispensary POS system to receive your newly tagged inventory.

Oklahoma Marijuana Dispensary Metrc FAQs

Below are answers to the most frequently asked questions we receive on getting started with Metrc as a cannabis dispensary owner:

1. What is Metrc?

Metrc (Marijuana Enforcement Tracking Reporting Compliance) is a web-based, state-mandated software platform used by 15 states in the US that facilitates real-time tracking and tracing of marijuana plants and products, from seed to sale. This includes the production, testing, distributing, and selling of all marijuana products. Metrc’s cloud-based software requires only an internet connection and computer to access and use it, no additional hardware is required and it integrates seamlessly with a third-party marijuana POS system like Cova.

2. Is it necessary to use Metrc?

Yes, all licensed Oklahoma cannabis dispensary operators will have to start using Metrc to report all cannabis product transactions to the state. A licensee may input sales data directly into Metrc through its user interface but Metrc will provide an API key to customers who wish to use a third-party inventory management POS system. All OK dispensaries will be required to use the UID tracking tags supplied by Metrc.

OMMA will use data inconsistencies in Metrc to detect any diversions from the mandated regulations. If they find any discrepancies, they could conduct an investigation and impose hefty fines. By using a reliable and validated retail POS system that is integrated with Metrc, you will just not save significant time and money in reporting sales and inventory, but also greatly reduce any risks of having regulatory issues.

3. Do I have to go through Metrc training?

Yes! You will not receive your Metrc credentials or be allowed to set up your products in the tracking system until you have completed the required account manager training. Metrc will be publishing more information and a schedule of training events on their website in the upcoming weeks. In the meantime, you may also check out videos on Metrc’s YouTube channel.

4. How do I register for the training?

If you are already a marijuana dispensary owner in Oklahoma, you will receive an application number and instructions on how to register for Metrc training and move your inventory to the new tracking system, once OMMA releases a schedule. If you are looking at applying for a new license, you will most likely start working with Metrc from day one.

5. How much will the Metrc tracking system cost?

Metrc charges $40 per month per license reporting fee for access to the Metrc platform and ongoing training, support, and maintenance. While dispensaries can use other software providers that integrate into Metrc, they must pay $40 per month for Metrc’s services.​

6. Who will have access to my dispensary data in Metrc?

Only OMMA and the marijuana dispensary will have access to the information you enter into the tracking system. However, when products are being prepared for transfer to your dispensary, you can see the package information and lab results before receiving inventory from your vendor. The lab results will be entered directly by the testing laboratories and not by the producer, thus providing better assurance of the safety and quality of products before purchase.

7. Will Cova be integrated with Metrc?

Yes, Cova will be fully-integrated with Metrc in Oklahoma, just like other states in the country. It is one of few cannabis-specific dispensary POS companies with two-way integration to the Metrc tracking system. Metrc integration works differently in each state, depending on the local regulations. But Cova will draw upon its experience and expertise from other states to ensure that we adapt quickly and bring you the best and top-notch integration in the cannabis retail industry. Our system will always automatically handle compliance reporting and directly send any adjustments to Metrc, thus helping you maximize operational efficiency and meet all Oklahoma’s tracking and reporting requirements.

See Cova and Metrc up and running soon

With basic integration, you can submit regular reports to Metrc. But a seamlessly-integrated marijuana dispensary POS like Cova automatically sends every transaction to Metrc in real-time and simplifies your operations. This eliminates the redundant step of manually submitting reports and saves you from dealing with potential mistakes. Once Metrc goes live in Oklahoma, we will have more updates for you. In the meantime, book a demo with us to see how Cova can be your best-in-class partner to ease the burden of compliance and streamline dispensary management.

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Cannabis Industry

Why Seed-to-Sale Might Not Be the Best Fit for Your Cannabis Dispensary

Cannabis dispensary owners often have a dilemma whether they are better off with a retail point of sale (POS) or seed-to-sale software system when it comes to cannabis retail business activities. With the term seed-to-sale appearing quite frequently in official regulatory language, one could easily conclude that seed-to-sale software is the only option to comply with state or provincial reporting requirements. But in reality, cannabis retailers are better served by a cannabis POS specifically created for retail rather than investing in a full-blown seed-to-sale system, which is primarily-designed for cultivation activities.

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Cannabis dispensary owners often have a dilemma whether they are better off with a retail point of sale (POS) or seed-to-sale software system when it comes to cannabis retail business activities. With the term seed-to-sale appearing quite frequently in official regulatory language, one could easily conclude that seed-to-sale software is the only option to comply with state or provincial reporting requirements. But in reality, cannabis retailers are better served by a cannabis POS specifically created for retail rather than investing in a full-blown seed-to-sale system, which is primarily-designed for cultivation activities.

In the early days of legalization, when most cannabis organizations were vertically-integrated and operated only from one location, seed-to-sale systems worked well in the primitive ecosystem of the cannabis industry. However, the industry has evolved rapidly since then, especially with the recent accelerated boom in cannabis retail due to it being considered essential during the pandemic. And the truth is that you are certainly better off with a specialized cannabis-specific POS than an all-in-one solution for your retail store in the modern cannabis landscape, one with an expanding list of retail-only businesses and multi-state, multi-location operations that must constantly adapt to the changing needs of an ever-growing clientele.

Why Cannabis Retailers Prefer POS Over Seed to Sale

A seed-to-sale system may meet all agricultural, processing, packaging, and retail needs in one convenient solution, and can still be a viable option for small-scale, vertically-integrated operations that may not have the budget for more than one software subscription. But as government traceability systems have become more streamlined for retail-only licensees, the need for specialized software has grown, and a cannabis-specific point of sale provides much greater value.

Using seed-to-sale software for cannabis retail operations means sacrificing customer experience and critical features such as sales reports and analytics that help you streamline processes and increase revenues. Not only will a cannabis-specific dispensary POS worth its salt help keep your customers happy and return for more, but for vertically-integrated businesses at the enterprise level, it will also integrate seamlessly with your cultivation and processing software.

Of course, if your business is strictly retail, a seed-to-sale system is not only redundant but also not cost-effective. Despite what you may have read or heard, the truth is that seed-to-sale software is NOT necessary to keep you in compliance with traceability and reporting requirements. As long as your cannabis retail POS can manage your cannabis inventory properly and is fully integrated with the government tracking and traceability system for reporting purposes, you don’t need to worry about any compliance issues.

Ultimately, regardless of whether you are a vertically-integrated cannabis business with one or more retail locations or a single site stand-alone retailer, the best dispensary POS system will provide everything you need to deliver a better customer experience, streamline inventory management, and keep your operations in line with regulations, without the added expense of unrequired functionalities.

Shortcomings of Seed to Sale Software for Cannabis Retailers

1. Paying for unnecessary features instead of the ones needed

As a cannabis retailer, subscribing to a seed-to-sale system means unnecessarily paying for features and functions that you simply will never need or use. What is worse is that the system will also lack key features to help you maximize your retail operations. A seed-to-sale software simply cannot match the depth of functionality and level of sophistication of a retail-specific solution. Most cultivation systems lack a full suite of retail tools and features, including:

  • ID scanners for validation of customer age and photo.
  • Ecommerce and delivery functionalities
  • Digital menus and kiosks for enhanced customer experience and education.
  • Employee scheduling and health screening tools
  • Seamless integration with government traceability systems like Metrc to ensure automated compliance.
  • Integration with popular third-party sites like Weedmaps and Leafly and a host of other cannabis technology platforms.

2. Expert-level support & software updates not readily available

If you are a vertically-integrated cannabis company, you will indeed need cultivation and processing software along with your retail platform for your business to flourish. But here again, seed-to-sale exclusive systems fall short in providing expert retail-focused development and support, resulting in delayed resolutions, avoidable system downtime, and lost revenue. Seldom you will find any seed-to-sale support personnel adept at both cultivation and retail software and the nuances involved in operating in each of these sectors. Ensure that you choose a dedicated system for your retail or cultivation business that specializes in the cannabis sector you operate in and is not an all-in-one solution so that you can benefit from their expertise, fast innovation and regular product updates while always staying compliant with the law.

3. The more you scale, the less stable the platform becomes

The truth is that old-school seed-to-sale systems are not reliable and not built for enterprise retail operations. There have been numerous documented system failures and crashes with non-retail software that has cost retailers a significant amount of lost sales. Moreover, such platforms tend to become unstable as your business grows as they are primarily designed for cultivation activities and cannot sustain an enterprise cannabis retail business. A cannabis retail POS puts advanced reporting capabilities in your hands, enabling you to monitor your business operations with metrics that matter to you. An enterprise-proven solution with reliable high-volume performance helps you streamline day-to-day activities and centralize data while delivering a consistent customer retail experience.

See Cova in Action with a Free Demo

Cova’s built-in compliance features include traceability system integrations that provide automated data reporting to state and province tracking systems. Eliminating manual reporting saves time and money while significantly reducing the risk of human error which could potentially lead to compliance infractions. Cova also keeps retailers compliant with automated product equivalency conversions and enforced purchase limits — so your budtenders inadvertently do not sell more than the legal allowance. Additionally, Cova simplifies cannabis inventory management and offers unrivaled dispensary reporting features so you can streamline your operations, maximize efficiencies, and gain deeper insights into your business. If you are ready to see how Cova can take your cannabis retail operations to new heights, book a free demo with us now.

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Cannabis Industry

A Quick Start Guide to Metrc for Marijuana Dispensaries in Oklahoma

As a licensed marijuana dispensary owner in Oklahoma, you probably have questions or concerns about getting started with Metrc, the state’s recently chosen cannabis traceability system. OMMA announced a contract with America’s largest cannabis seed-to-sale tracking company, Metrc in September 2020 and expects that the new system, once implemented, will help protect patients and dispensaries from cannabis that may not meet quality or safety standards.

Published

on

shutterstock_1521225134 (1)

As a licensed marijuana dispensary owner in Oklahoma, you probably have questions or concerns about getting started with Metrc, the state’s recently chosen cannabis traceability system. OMMA announced a contract with America’s largest cannabis seed-to-sale tracking company, Metrc in September 2020 and expects that the new system, once implemented, will help protect patients and dispensaries from cannabis that may not meet quality or safety standards.

As per Metrc’s website, it is currently working with the Oklahoma Medical Marijuana Authority to implement its system as soon as possible. More information will be made available soon – including system access, training classes, a beginning inventory guide for industry, a lab testing guide, and an Oklahoma-specific supplemental guide. As a Metrc-validated, fully-integrated cannabis retail software provider, Cova has helped hundreds of dispensary owners all over the country successfully integrate with Metrc. We will draw upon our unparalleled experience to help our OK marijuana dispensary clients with all their needs and queries.

To help you better understand what’s required to get you up, running, and compliant as quickly as possible, we’ve put together this quick start guide along with answers to the most common FAQs you may have as an Oklahoma medical dispensary operator.

Oklahoma marijuana dispensary pos and Metrc Quick Start Guide

To get started with Metrc after you’ve submitted your Oklahoma cannabis dispensary license application or if you are already a marijuana dispensary owner, you will need to:

  • Register for and complete the required Metrc account manager training once Metrc starts providing it for Oklahoma dispensaries, and complete the test.
  • Upon completion of the test, a vendor API (Application Programming Interface) key for the sandbox will be generated.
  • Send your API key and license number to your marijuana POS provider.
  • Request a unique identifier tag (UID) from Metrc for any inventory that has not already been tagged by the cultivator or processor.
  • Apply the UID tags to your inventory. UIDs cannot be reused.
  • Log into Metrc to confirm tag assignments and set up all products.
  • Log into your dispensary POS system to receive your newly tagged inventory.

Oklahoma Marijuana Dispensary Metrc FAQs

Below are answers to the most frequently asked questions we receive on getting started with Metrc as a cannabis dispensary owner:

1. What is Metrc?

Metrc (Marijuana Enforcement Tracking Reporting Compliance) is a web-based, state-mandated software platform used by 15 states in the US that facilitates real-time tracking and tracing of marijuana plants and products, from seed to sale. This includes the production, testing, distributing, and selling of all marijuana products. Metrc’s cloud-based software requires only an internet connection and computer to access and use it, no additional hardware is required and it integrates seamlessly with a third-party marijuana POS system like Cova.

2. Is it necessary to use Metrc?

Yes, all licensed Oklahoma cannabis dispensary operators will have to start using Metrc to report all cannabis product transactions to the state. A licensee may input sales data directly into Metrc through its user interface but Metrc will provide an API key to customers who wish to use a third-party inventory management POS system. All OK dispensaries will be required to use the UID tracking tags supplied by Metrc.

OMMA will use data inconsistencies in Metrc to detect any diversions from the mandated regulations. If they find any discrepancies, they could conduct an investigation and impose hefty fines. By using a reliable and validated retail POS system that is integrated with Metrc, you will just not save significant time and money in reporting sales and inventory, but also greatly reduce any risks of having regulatory issues.

3. Do I have to go through Metrc training?

Yes! You will not receive your Metrc credentials or be allowed to set up your products in the tracking system until you have completed the required account manager training. Metrc will be publishing more information and a schedule of training events on their website in the upcoming weeks. In the meantime, you may also check out videos on Metrc’s YouTube channel.

4. How do I register for the training?

If you are already a marijuana dispensary owner in Oklahoma, you will receive an application number and instructions on how to register for Metrc training and move your inventory to the new tracking system, once OMMA releases a schedule. If you are looking at applying for a new license, you will most likely start working with Metrc from day one.

5. How much will the Metrc tracking system cost?

Metrc charges $40 per month per license reporting fee for access to the Metrc platform and ongoing training, support, and maintenance. While dispensaries can use other software providers that integrate into Metrc, they must pay $40 per month for Metrc’s services.​

6. Who will have access to my dispensary data in Metrc?

Only OMMA and the marijuana dispensary will have access to the information you enter into the tracking system. However, when products are being prepared for transfer to your dispensary, you can see the package information and lab results before receiving inventory from your vendor. The lab results will be entered directly by the testing laboratories and not by the producer, thus providing better assurance of the safety and quality of products before purchase.

7. Will Cova be integrated with Metrc?

Yes, Cova will be fully-integrated with Metrc in Oklahoma, just like other states in the country. It is one of few cannabis-specific dispensary POS companies with two-way integration to the Metrc tracking system. Metrc integration works differently in each state, depending on the local regulations. But Cova will draw upon its experience and expertise from other states to ensure that we adapt quickly and bring you the best and top-notch integration in the cannabis retail industry. Our system will always automatically handle compliance reporting and directly send any adjustments to Metrc, thus helping you maximize operational efficiency and meet all Oklahoma’s tracking and reporting requirements.

See Cova and Metrc up and running soon

With basic integration, you can submit regular reports to Metrc. But a seamlessly-integrated marijuana dispensary POS like Cova automatically sends every transaction to Metrc in real-time and simplifies your operations. This eliminates the redundant step of manually submitting reports and saves you from dealing with potential mistakes. Once Metrc goes live in Oklahoma, we will have more updates for you. In the meantime, book a demo with us to see how Cova can be your best-in-class partner to ease the burden of compliance and streamline dispensary management.

BOOK A DEMO

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Cannabis Entrepreneurs

Why You Need a Cannabis Industry-Specific Retail POS System

New marijuana dispensary owners often have to juggle a baffling amount of different considerations when trying to establish a cannabis retail business. Legal regulations, compliance issues, supply infrastructure, marketing, and managing inventory are just a few of the things you have to deal with daily. One thing you shouldn’t have to worry about is choosing a marijuana dispensary POS system that best fits your needs.

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New marijuana dispensary owners often have to juggle a baffling amount of different considerations when trying to establish a cannabis retail business. Legal regulations, compliance issues, supply infrastructure, marketing, and managing inventory are just a few of the things you have to deal with daily. One thing you shouldn’t have to worry about is choosing a marijuana dispensary POS system that best fits your needs.

Every business needs a POS system to make processing payments and managing inventory an efficient and straightforward affair. By choosing the right point of sale system, you can facilitate the day-to-day flow of your marijuana business and even boost your bottom line. However, potential dispensary owners must bear in mind that the cannabis industry operates under strict guidelines, structures, and laws that set your business apart from more typical retail operations, and a regular retail POS may not necessarily set you up for success.

All POS systems are certainly not created equal. While it is possible to run a marijuana dispensary using a generic POS system, it often lacks functions that simplify operations and make cannabis sales more efficient and profitable. In this blog post, we will look at some of the benefits of using a POS system designed specifically to cater to the daily business tasks that marijuana dispensaries perform. A cannabis-specific POS system can help you to:

Stay Legally Compliant – One of the administrative burdens as a cannabis dispensary owner you will face is ensuring that your business is fully legally compliant with all applicable statutes at all times, otherwise, you may violate laws and have your retail dreams go up in smoke. Each state has different regulations and you must report to the authorities about your sales and inventory regularly. Imagine having to sit down and gather all receipts for a specific period and adding them all up manually. Not only is this an ordeal to undergo, but there is a fair chance that you might make an error in inventory calculations and valuation, and risk losing your marijuana license. Most, if not all, of the top-rated cannabis dispensary software, offer this type of reporting and seed-to-sale tracking, thus ensuring automated compliance. A marijuana industry-specific POS system keeps pace with the ever-evolving cannabis landscape, helps you track all compliance issues, provides your staff with security checklists that need to be monitored regularly, and ensures that you pass all your inspections with flying colors.

Manage Your Inventory – Another advantage of cannabis dispensary POS systems is that they enable you to streamline the process of inventory management. You will be able to place orders for new products when required, maintain supply as per demand, adapt to changing market preferences on the fly, and free up capital otherwise tied up in maintaining higher inventory levels to better-suit current needs. Also, most cannabis POS systems integrate directly with government-recognized traceability systems and facilitate automated reporting, allowing you to save time and money while keeping a tight rein on your inventory. With high-tech features like automated-inventory reconciliation and accurate reflection of current-inventory on online platforms, Cova simplifies cannabis retail inventory management.

Administer Close to 100% System Uptime – There have been instances of unreliable generic retail POS software systems crashing, and cannabis retailers left frantically trying to hold their businesses together, which resulted in several dispensaries eventually closing down. With a cannabis industry-specific dispensary POS, you will be able to keep your system online almost 100% of the time. You will also be able to utilize the offline sales mode, thus ensuring that you continue to process sales even if the system goes down for some unforeseen reason. Cova, a cloud-based POS, has all the capabilities to guarantee that you will never have any downtime and will be able to handle transactions reliably on big occasions like 420 as well.

Gain Strategic Insights – A POS system designed from the ground up to support a marijuana dispensary also places an incredible amount of information right in the hands of the owner. You can see which of your products and promotions are doing well, as well as which areas are underperforming. Staffing issues that often go unnoticed can be resolved before they become a problem, and dispensary workforce scheduling can easily be optimized as well. Inventory, product sales, and every other piece of relevant data imaginable can be tracked and followed, helping you make strategic decisions on how to grow your business.

Deliver a Superior Customer Experience – Best of all, a cannabis industry-specific POS can help you increase revenue by delivering a superior customer experience to your clients. A marijuana dispensary POS system is integrated with all online market places, thus allowing you to take advantage of the cannabis ecosystem and assure seamless transactions, especially in an industry that still has several banking restrictions. With embedded functionalities like online ordering for curbside pickup or delivery and queue management, you can provide an exceptional customer experience to every buyer as per their needs. With a POS system custom-tailored to help budtenders provide product recommendations and communicate relevant product data like pricing, composition and THC percentage, you can delight clients and build a personal relationship with them.

So as you can see, there are significant, tangible benefits for dispensaries that make the wise choice of purchasing a cannabis industry-specific POS system for their operations. Such a comprehensive software system helps you improve the daily functioning of your business, covering all bases from assistance with legal compliance issues to inventory management and powerful analytics while helping you to better serve your clients, improve product knowledge and development, enhance your brand image, keep pace with the constantly evolving marijuana industry and establish yourself as an authority in the cannabis marketplace. Invest in a reliable cannabis POS system and book a demo with us now.

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